Corporate Event Services
Concept And Strategy
The Concept and strategy for your conference, workshop, or networking event is the first thing that I will need to fully understand so I can help tailor your event to meet your specific business goals. Based on the objectives, I will be able to suggest a cohesive theme or concept to align with the company’s brand and message. This will then be enough for me to work on the design, content and desired atmosphere of your conference.
Venue & Selection
Venue setup and selection is something that cannot be compromised. I will find a suitable venue for your corporate event whilst having all of the company's needs and requirements at the forefront of my mind. By carefully considering key factors such as attendance size, technical requirements, and the necessity for breakout spaces, I will ensure that every aspect of your event is meticulously planned and executed. Whether you need additional areas for networking, a flexible layout, or a venue with easy access to parking and transport hubs, I will handle it all. My expertise ensures that your attendees have a smooth and convenient experience, from the moment they arrive until the event concludes. I will take the stress out of your event planning so you can focus on delivering a successful experience for your team and clients.
Program Development
Program development will provide your event with strong structure and a smooth operation. I will collaborate closely with your team to create a detailed agenda, including start and end times, session topics, speaker schedules, breaks, and networking opportunities, ensuring the event flows efficiently. For more interactive workshops, I can suggest engaging formats like panel discussions, Q&A sessions, group activities, or hands-on workshops, tailored to both the audience and the event type.
Event Materials & Distribution
I can manage the organization and distribution of event materials, such as agendas, handouts, or digital content, either before the event or on the day itself. Additionally, I can curate presentation content to ensure it aligns with the event’s theme. In line with your company’s mission, I will identify and coordinate with speakers, presenters, and facilitators to bring added value to your event, handling logistics, briefings, and managing presentation materials.
Registration & Ticketing
I handle all aspects of registration and ticketing to ensure a smooth experience for both attendees and organisers. This includes setting up an easy to use online registration system, managing ticket types and pricing, and integrating secure payment options when necessary. I design registration forms, send confirmation emails, and set up reminders for attendees. On the event day, I will organise an efficient check-in process, handle special requests, and monitor attendance numbers. I will also manage waitlists, access control, and ensure all necessary event materials are ready. Afterward, I analyse registration data for future event insights and provide you with the insights to help you plan for future events.
Technology & AV
For Technology and AV Support, I manage all technical aspects to ensure a smooth event. I assess the technical requirements, source and liaise with AV vendors, and coordinate equipment setup and testing. On-site technical support is arranged to handle any issues during the event, and I ensure seamless live streaming or hybrid solutions if needed. I schedule tech rehearsals, monitor the technology throughout the event, and troubleshoot any problems. Additionally, I ensure compatibility of devices and systems, and handle post-event breakdown and equipment return. My goal is to ensure all tech runs smoothly and enhances the event experience.
Catering & Hospitality
For Catering and Hospitality, I handle all aspects to provide a smooth and enjoyable experience for your guests. I assess your catering needs, source reliable caterers, and assist in menu planning based on the event's format and dietary preferences. I manage meal timing, special dietary requests, and coordinate service staff to ensure efficient and professional service. Additionally, I oversee the setup and presentation of food and drinks, arrange refreshment breaks, and ensure bar services are well-managed. After the event, I coordinate cleanup to leave the venue in excellent condition. My goal is to make sure your guests are well-catered and comfortable throughout the event.
On the Day Coordination
On the Day of Coordination, I oversee all aspects of the event to ensure it runs smoothly. I manage the setup, including venue layout and vendor coordination, and keep the event on schedule. I act as the main point of contact for vendors, troubleshoot any issues, and ensure speakers, presenters, and attendees are supported. I monitor catering, assist with networking activities, and handle logistics like transportation. After the event, I ensure everything is taken down and cleaned up as per agreed with the venue. My goal is to handle all the details, allowing you and your guests to focus on enjoying the event.
Post Event Services
Post event services leave lasting impressions, so it’s important not to neglect them. I collect feedback from attendees and vendors, and debrief with the team to assess the event’s success. I may compile a post-event report, send thank-you notes, and discuss follow-up events for future planning. Additionally, I organise and archive all event materials for future reference. My goal is to ensure everything is wrapped up professionally and gather insights for future events to maintain positive relationships with everyone involved.
